FUNCTION & DUTIES:

Reporting to the Administrative Services Coordinator, the School Organization Technician in conjunction with the Coordinator prepares timetables and other schedules, such as the exam schedule, and adapts and applies the procedures required for the coordination of administrative operations, including student registration, the declaration of student enrollment, exams, the preparation of report cards and certification of studies, and the scheduling of summer courses if necessary.

Characteristic assignments

• The technician will assist in the collection and analysis of information required for administrative operations related to certification of studies.
• The technician prepares the timetables, taking relevant factors into account.
• Using appropriate software, the technician performs analyses, extractions, specific operations and reports to monitor or comply with the procedure for such matters as student population monitoring, report card production and certification of studies, financing, accounting, budget, student overruns, permanent student codes, student absences, substitute teachers, school transportation, failures and various other lists or reports to be forwarded, in particular, to the Ministry. Maintains student records.
• The technician provides the training and support required regarding the procedures related to school organization and the use of various software programs to the people involved in these operations. He may be called upon to respond to requests for information from other stakeholders in the school, school board or parents.
• He may be called upon to initiate less experienced technicians as well as to coordinate the work of support staff in the tasks performed by these employees with respect to the implementation of the technical operations programs for which he is responsible.
• He performs any other related tasks, as required.

QUALIFICATIONS:

Hold a college diploma in general administration techniques or other techniques specific to each job class, or other techniques with specialization specific to job class, or hold a diploma or certificate of studies whose equivalence is recognized by the appropriate authority.

The Board may, at its discretion, waive any or all of the afore-mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.

REQUIREMENTS:

• 2 years of relevant experience
• Thorough knowledge of GRICS software (GPI, SPI, JADE, Charlemagne) and DASH
• Must be fluent in at least two (2) of the three (3) working languages of the Board (Inuktitut, French, English).
• Frequent travels throughout the 14 communities of Nunavik.

WORKING HOURS:

Monday to Friday, 35 hours/week.

CLASSIFICATION / SALARY / BENEFITS:

In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4215: from $23.82 to $30.82 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.