Policies and directives

School board / governance

  • KSB-00 Introduction

    The Policies and Directives communicate rules, which have School Board-wide application, and provide a basis for consistent and appropriate decision making on many issues.

  • KSB-01 Mission Statement

    In partnership with parents, the communities and other education stakeholders, the mission of the Kativik School Board is to provide the people of Nunavik with educational services that will guide and enable all learners to develop the qualities, skills and abilities that are necessary to achieve their well-being and self-actualization.

  • KSB-02 Internal management rules of the Executive Committee

    Section 613 of the Education Act for Cree, Inuit and Naskapi Native Persons, entitles the Executive Committee to make a resolution respecting its government and its internal management. The adoption of such internal rules was approved by the Council of Commissioners, as required by the law.

  • KSB-03 Ordinance on delegation of powers

    According to sections 185, 187 and 662 of the Education Act for Cree, Inuit and Naskapi Native persons, the Council of Commissioners of the Kativik School Board may, by ordinance, delegate some of its rights, powers and obligations to the Executive Committee, Director-General, Assistant Director-General, Secretary-General and senior management. Any right, power and obligation delegated in this ordinance must be exercised in respect of budgets, policies, collective agreements and laws applicable to the Kativik School Board.

  • KSB-04 Code of ethics and conduct for Commissioners

    This Code of ethics is meant to set rules and guidelines for prevention, and to protect both the Commissioners and the Board respecting potential and actual situations of conflict of interest as well as to set rules and guidelines regarding proper personal conduct.

  • KSB-05 Code of Ethics and Professional Conduct for Employees of the Kativik School Board

    This Code of Ethics and Professional Conduct is intended to delineate the conduct of Kativik School Board employees in certain specified areas and to clarify and affirm the standards of behaviour that are expected of them in the performance of their duties.

  • KSB-06 Policy on Student Ombudsman Process

    The present Policy outlines the procedures to be followed for the examination of complaints from students of the Kativik School Board or their parents. The procedure will focus on solving problematic situations in a mutually agreeable manner. It is understood that all individuals involved in this process will interact respectfully at all times and will maintain the confidentiality of the individuals involved.

General administration

  • ADM-01 Emergency closing of the administrative center

    The administrations of schools and Adult and Vocational and Vocational Education centres are authorized to declare the closing of their facilities when hazardous weather conditions constitute a serious risk for students and/or employees attempting to report to school or to return home, when a special event occurs or when the school or center are unusable for any other reasons.

  • ADM-02 Closing of Schools and Adult and Vocational Education centres

    The administrations of schools and Adult and Vocational and Vocational Education centres are authorized to declare the closing of their facilities when hazardous weather conditions constitute a serious risk for students and/or employees attempting to report to school or to return home, when a special event occurs or when the school or center are unusable for any other reasons.

  • ADM-03 Protection of Copyright

    The Copyright Act of Canada confers exclusive rights to authors in order to protect them against any unauthorized use of their work. This protection applies even when a work is used for pedagogical purposes, although the law provides a certain amount of flexibility for educational institutions. Such exceptions, however, remove only a few of the constraints, and the school boards and teachers remain limited in their use of copyright-protected material.

  • ADM-04 Legal deposit of publications

    In certain circumstances, the didactic, reference or information material published by the Kativik School Board is subject to legal deposit with the national Libraries of Quebec and Canada.

  • ADM-05 Recognition of employees and elected representatives

    The Board believes that dedicated and experienced employees and elected representatives are important in meeting the educational objectives of Nunavik. In this respect, the Board wishes to officially recognize the services of long-term employees and elected representatives. Also, the Board wishes to show them its support in other special circumstances.

  • ADM-06 Non Smoking

    The Kativik School Board, as part of its mission in Education, seeks to promote a healthy lifestyle for its students. Therefore, it agrees with the principle of promoting non smoking in its schools and premises, in the interests of maintaining a clean and pleasant environment for work and study, and because smoking endangers health and safety. Smoking is not permitted outside specific locations as provided by the law and set out in this policy.

  • ADM-07 Travels to attend funerals and other special events

    The Council of Commissioners recognizes the importance of having delegates to represent the Board in special events and special circumstances.

  • ADM-08 Insurance coverage and civil liability

    This directive sets the rules pertaining to Insurance coverage and Civil liability within the Kativik School Board (north and south).

  • ADM-09 Graduation

    The School Board believes that it is important to reward students who complete their education and wishes to promote the value of completing education and to encourage other students to stay in school.

  • ADM-10 Protection of personal information and Access to information

    This directive deals with the rules that the Kativik School Board must respect with regard to the management of personal information, whether at the time of hiring new employees or when managing the files of current employees or students.

  • ADM-11 Consulting services

    This directive sets the rules pertaining to the use of consultants when required by the Kativik School Board and applies to all contracts involving consulting services.

  • ADM-12 Youth protection

    The Youth Protection Act imposes certain obligations on stakeholders in the Education sector with regard to the protection of children whose safety and/or development may be considered to be at risk. The Kativik School Board intends to make sure that these obligations are respected to the greatest possible extent, and deems it necessary to bring some clarifications as to the nature of these obligations.

  • ADM-13 Language of Instruction

    This Policy is meant to uphold and reinforce the use of Inuktitut throughout the Education activities so as to promote the cultural heritage of Inuit, place Inuttitut as the primary language of Nunavik and ensure the mastery of Inuktitut while acquiring proficiency in a second language (French or English).

  • ADM-14 Directive Against Harassment

    The Kativik School Board recognizes that harassment constitutes an infringement of human rights and intends to maintain a harassment free learning and working environment.

  • ADM-15 Policy on Occupational Health and Safety

    The protection of health and safety, as well as the physical integrity of its employees, are foremost among the Kativik School Board’s concerns. This Policy sets certain rules in order to ensure a work environment that protects the physical and psychological integrity of the Board’s employees. It is also intended to specify the responsibilities of all stakeholders in occupational health and safety.

  • ADM-16 Directive Against Bullying Promoting Peaceful and Responsive School

    The Kativik School Board believes in the well being and self actualization of its students and personnel as well as the entire school community. To achieve the principles contained in the KSB mission statement it is essential to provide support, a safe and holistic environment and a culturally responsive curriculum.

  • ADM-18 Policy on Conflict Prevention and Resolution

    This Policy is intended to provide procedural guidance to prevent and resolve conflicts in the workplace and to offer an Alternative Dispute Resolution process to the Kativik School Board employees to resolve the matter informally. This Policy should also be used in conjunction with the KSB Policy Against Harassment.

School operations

  • SO-01 Directive on suspension and expulsion of students at the regular sector

    This directive is to set the rules pertaining to the proper actions to be taken in the case of suspension or expulsion of a student in the regular sector.

  • SO-03 Policy on Educational costs for Beneficiaries outside Nunavik

    This policy is to ensure that families of beneficiaries located outside the jurisdiction of the Board do not have to bear educational costs as listed in section 2 that other beneficiaries do not have to assume in Nunavik.

  • SO-04 Policy on Firearms used during school activities

    This policy is to ensure that the Firearms Act as adopted by the Federal government and which took effect on October 1, 1998 is respected by the Kativik School Board in the conduct of school activities.

  • SO-05 Directive on Field Trips and Excursions

    This directive is to set the rules pertaining to organization of field trips and excursions, in order to set a framework for the organization of the activity and ensure that applicable security and safety standards are met at all times to ensure the safety of students and guides involved during the excursion.

  • SO-07 Homework Policy Kindergarten to Secondary 5

    The objective of this document is to establish a policy on the implementation of homework. The policy specifies homework framework per student level and define what is expected of administrators, teachers, parents and students.

  • SO-8 Home Schooling and Tutoring

    The Kativik School Board has adopted, on a pilot project basis, a home schooling and tutoring program for the French and English students who are not beneficiaries of the James Bay and Northern Quebec Agreement (JBNQA).

Education services

  • EDU-01 Directive on the Organization of Services for Students with Handicaps, Social Maladjustments or Learning Difficulties

    The Kativik School Board is dedicated to support its schools in their efforts to educate students within a caring, safe and inclusive learning community. This Policy has been developed to enable KSB's personnel to provide the highest quality service to students with handicaps, social maladjustments or learning difficulties so that each student may reach his maximum potential in acquiring the knowledge, the social skills and the qualifications to live a fulfilling and productive life.

  • EDU-02 Directive on the Use of Internet, Network & Computers

    The Kativik School Board recognizes the importance of access to its computer resources and telecommunications network by its students, employees and elected members.  This directive sets the rules and procedures pertaining to the use of these resources in schools, Adult Education learning centers, administrative centers and any other facility under the jurisdiction of the Kativik School Board.

Adult education

  • ADU-01 Code of conduct / Adult Education students

    The Kativik School Board gives high priority in providing a learning environment that is safe, harmonious and sensitive to the needs and well being of all students and staff of its Adult Education centres and its vocational training centre.

  • ADU-02 Sponsorship / Transfer students / Adult Education

    This directive sets the rules to ensure that full-time students enrolled in an Adult and Vocational Education program and who have to attend school outside their own community receive proper funding to compensate for certain expenses.

  • ADU-03 Nunavimmi Pigiursavik Training Centre Students’ Residence

    This directive is intended to establish rules pertaining to the proper conduct expected from students, residence occupants, and any other visitors in the Nunavimmi Pigiursavik Training Center’s Students’ Residence. These regulations also identify the measures to be applied when inappropriate conduct occurs.

Human resources

  • HR-01 Social Travel

    This directive sets the rules pertaining to the payment or reimbursement, by KSB to its employees, of the expenses incurred by them and their eligible dependent(s) while traveling on social trips between their locality of assignment and their recognized point of departure. This directive also sets the rules pertaining to the accomplishment of social travel.

  • HR-02 Recuperation days

    This directive sets the rules pertaining to recuperation days for management personnel. Since personnel management is not entitled to over-time compensation, recuperation days are meant for management personnel to take time off in compensation for travels or evenings or week-end work, usually associated with night meetings.

  • HR-03 Summer Hours

    All regular employees of the Kativik School Board have the benefit of reduced daily working hours during a certain period in the summer.

  • HR-04 Annual Vacations

    This directive sets the rules pertaining to annual vacations to which employees are entitled by virtue of a collective agreement or any other KSB regulations about working conditions.

  • HR-05 Leaves with deferred salary

    This directive sets the criteria governing the acceptability of a request for a leave with participation in a deferred salary plan for tenured employees, in addition to the provisions of the collective agreement or the regulation governing the employment conditions of employees.

  • HR-07 Leave of Absence for Search and Rescue

    This directive sets certain rules pertaining to leaves of absence for employees of the Board who are involved in operations of search and rescue in one of the Communities.

  • HR-08 Paid legal holidays

    This directive sets the rules pertaining to nonworking days with pay for employees who are entitled to such benefits as per a collective agreement or the regulation governing the employment conditions of the employees.

  • HR-09 Special leaves of absence for Outside Activities

    The School Board wishes to enhance the involvement of its employees in other activities dedicated to the development of the Nunavik and the well-being of its population.

  • HR-11 Reference check

    This directive sets the rules pertaining to the verification of references related to a candidate’s previous employment prior to their hiring by the Board.

  • HR-12 Medical evacuations

    This Directive sets the rules pertaining to cost incurred when employees or employee's dependants are evacuated for medical reasons.

  • HR-13 Benefits for Beneficiaries

    This policy is to ensure that benefits for employees assigned to Montreal who are beneficiaries of the JBNQA are consistent and equitable in their application.

  • HR-14 Improvement Fund for Teachers

    The Professional Improvement Fund is a tool available to teachers to upgrade their knowledge, skills and abilities as professionals in the field of Education. This directive sets the rules applicable to the Professional Improvement Fund for teachers of the Board in accordance with Chapter 7-0.00 of the Teachers' Collective Agreement.

  • HR-15 Professional Improvement Fund for Non-Teaching Professionals

    The Kativik School Board recognizes the importance of professional improvement, which allows its personnel to stay abreast of new trends and pedagogical developments. The Improvement Fund is available to Non-Teaching Professionals to upgrade their knowledge, skills and abilities as professionals in the field of education. This directive sets the rules applicable to the Professional Improvement Fund for Non-Teaching Professionals of the Board in accordance with article 7-10.00 of the Professionals' Collective Agreement.

  • HR-16 Professional Improvement Fund for Support Staff

    The Kativik School Board recognizes the importance of ensuring the professional improvement of its support staff members. This directive sets the rules applicable to the Professional Improvement Fund for support staff of the Board in accordance with article 5-7.00 of the support staff collective agreement. It determines rule governing the planning, organization, approval, control an evaluation of professional improvement activities.

  • HR-17 Professional Improvement Fund for Management Personnel

    The Kativik School Board recognizes the importance of professional improvement, which allows its management personnel to acquire or to increase the knowledge required in the performance of their mandate and to acquire new skills or to develop new attitudes related to career development.

  • HR-18 Directive on Leaves of Absence without Pay

    This directive sets certain rules pertaining to leaves of absence without pay for valid reasons not provided in collective agreements or other regulations related to working conditions.

Financial administration

  • FIN-01 Business Travel for Elected Representatives

    This directive sets the rules pertaining to the payment or reimbursement by KSB, to its elected representatives, of the expenses incurred by them while traveling for business purposes. This directive also sets the rules pertaining to the accomplishment of business travel.

  • FIN-02 Business travel for employees

    This directive sets the rules pertaining to the payment or reimbursement by KSB, to its employees, of the expenses incurred by them while traveling for business purposes. This directive also sets the rules pertaining to the accomplishment of business travels.

  • FIN-03 Local accounts

    The decentralization of activities, as prioritized by the Kativik School Board, impacts on the position of public trust held by School Board employees and elected representatives which requires that any impropriety or appearance of impropriety be avoided at all times, particularly when public funds are involved.

Material resources, buildings and transport

  • EQU-01 Award of Supply, Services and Construction Contracts

    The purpose of the present Directive is to provide a framework to the Kativik School Board for the supply of goods, services and construction work required and to determine the rules regarding the award of such contracts. Any commitment made by a non-authorized employee with respect to a supplier is non-binding and will be considered as null.

  • EQU-02 Use of School Board facilities (schools, etc.)

    The Board believes that its facilities should inasmuch as possible be made available for use by the community or other organizations when such use does not conflict with school activities. KSB wishes to cooperate with community groups in extending the use of school facilities beyond the regular school activities.

  • EQU-03 Housing / local

    This directive sets the rules pertaining to the attribution, use and conditions related to the housing units of local school employees in the regular sector, employees of adult education centres and employees of the Vocational training centre in Nunavik.

  • EQU-04 Fire drills and emergency evacuation

    The School Administrations at the regular or adult education sector shall ensure that fire prevention measures and emergency evacuation drills are carried out during the school year.

  • EQU-05 Use of Board vehicles

    Vehicles owned and operated by the Board are intended for use for Board activities only. The use of Board vehicle for personal reasons is not authorized. However, when an employee must remain available for any emergency related to the Board, he may use the vehicle outside regular work hours when all the following are met

  • EQU-06 Use of telephones and faxes

    This directive sets the rules pertaining to the use of telephones, fax machines and photocopiers in schools, adult education centers, administrative center and in any other of the Board’s premises.

  • EQU-07 Housing for Employees of the Administrative Centre in Kuujjuaq

    This directive sets the rules pertaining to the attribution, use and conditions related to the housing units of Employees of the School Board's administrative centre located in Kuujjuaq. Rules applicable to local school employees in the regular sector, adult education centre, Vocational training centre and employees assigned to regional maintenance are governed by another Directive.

  • TRA-01 Storage of employees' furniture

    This directive sets the rules pertaining to the storage of furniture by employees who are entitled to benefit for regional disparities as provided in their collective agreements or working conditions.

  • TRA-02 Charters for business and social travels

    Transport Services may organize charters for business or social travel in situations where scheduled flights cannot accommodate the travel needs or where the additional costs incurred are countered by appropriate savings.

  • TRA-03 Transportation of food, personal effects and furniture for employees assigned in Nunavik

    This directive is to set the rules pertaining to the transportation of cargo by employees who are assigned in Nunavik and who are entitled to benefits for regional disparities as provided in the collective agreements or in the By-law respecting the employment conditions of management personnel.